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Exhibition stand process

The steps to a beautiful exhibition stand. (nice exhibition stand / carefree exhibition participation /...)

Budget

Intake

Design

Quotation

Visuals

Preparation

Build up

Tapering off

Before we get in touch

1. Determine your budget

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Before we get in touch

2-6 months before the fair

2. Intake interview

During the intake interview we get to know each other and the companies.

We would like to hear which message you want to convey to which target group.

We show and adjust our products and services We make an inventory of your requirements and wishes for the exhibition stand and services.

We ask you:
– which trade fair participation you have planned
– dimensions and type of stand
– If you already have an idea of the stand, a sketch or photo is useful as a starting point.

2-6 months before the fair

At least 1 month before fair

3. Create stand design

After the intake, our designers will get to work to design a stand for you.

When the design is ready, we first check whether the design meets the requirements and wishes we received from you during the intake.

You will then receive the design from us, and you can give your feedback.

Only when you approve the design(s) do we move on to the next step in the ‘Quotation’ process

At least 1 month before fair

At least 1 month before fair

4. Quotation > Assignment

Based on the design, our project managers get to work to draw up the quotation.

Rent and/or Purchase Quote
Optional Parts/Services

After order confirmation you will receive:
– Final design
– frame drawing – canvas plan
– floor plan
This is to submit your design to the exhibition organization

At least 1 month before fair

Start of the fair - 10 working days

5. Visuals

The files for the visuals (canvases, doors, etc) need to be formatted.

Artwork by Customer | View visuals >

The explanation and specifications for the files to be supplied can be read here

Once you have the files ready, you can upload them via https://beurswand.wetransfer.com/. We then carry out a one-time review of the files. And provide you with the feedback to correct the files. If additional review rounds are required, we will charge you for them.

Artwork by Beurswand

To be able to create the files for you, we need logos and images from you. Go to https://beurswand.wetransfer.com/ and upload the files.

As soon as we have the files ready, we will send them to you for review. We’d love to hear what you think, and any feedback is welcome. If necessary, we adjust the files.

At least 10 working days before the fair, we must have approved all files, so that we can order and check them. This way we still have time to re-order something, if necessary.

Start of the fair - 10 working days

Start of the fair - 5 working days

6. Preparation

Project management:
– make planning for assembly / dismantling (if necessary consult with customer or to plate devices / machines)
– Submit design to exhibition organization
– Applications; electricity, water, air, data, rigging point etc.
– Transport / Logistics / Arrange storage
– Reserve time slots
– Request access passes

Developing and producing special products / parts

Start of the fair - 5 working days

1 - 3 days before the start of the exhibition

7. Stand building

Inspection of the stand (tidy / eltra etc. present) If things are missing or not good, arrange immediately with organization and customer in the CC.

Stand building (Truss, Floor, Frames, Lighting, Visuals)

Delivering a stand to the customer
– transfer keys, remote control
– explanation of devices, etc.

1 - 3 days before the start of the exhibition

Stock market start

8. Stock market turning

We wish you a successful trade fair!

If you miss something or break during the fair, please contact your project manager. We will do our utmost to solve it.

Stock market start

0 - 2 days after fair

9. Reduce the stand

Inspection of the exhibition stand (everything still present and in good condition) If anything is missing or broken, they will be shared with the customer.

Dismantle stand and carefully pack for transport.

When everything is cleaned up, we take a picture of the stand as we left it.

0 - 2 days after fair